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Storing and accessing research data

The rules for archiving scientific data at HZB have been formulated some time ago according to the recommendations of the Deutsche Forschungsgemeinschaft, they can be cast in the very short form,

Any scientific (raw) data on which some publication is based is documented and securely stored, for at least 10 years, at the organisational (department, institute) unit of its origin.

More details on proper storage and documentation procedures and on the ongoing discussion process in HZB and in the German scientific community can be found in links on the German version of this page.

Rules for orphaned data

The existing rules have been amended, late in 2010, with regulations about orphaned data or rather orphaned-to-be data, i.e. data from scientific organisational units which are being discontinued, in case there is no other scientific organisational unit which can take care of such data.

In such case data should be documented and taken care of

  • by the library for data in paper form
  • by IT services for digital data

IT services is providing a system of archive servers, see the instructions  for their use.

The library will use a dedicated archive room for storing documented data in paper form. Please call on us if you need to deal with orphaned data, we will see that it finds its proper place and that it is also properly documented, including reference to any digital data which is taken care of in parallel by IT services.

Access to any archived data is granted only to authorized people according to DFG rules, i.e. to the authors of data and, in case of a substantiated complaint, to investigating bodies. Access is not grated to third parties except with the consent of authors. Access is granted, in any case, only in reading mode, there is no alteration of archived data.